Budget Office Review of Certain Salary Changes

Last updated on

Contained within the University of Texas System Budget Rules and Procedures are certain items requiring approval by UT System Administration and/or the Board of Regents. The full list of Budget Rules and Procedures can be found here: UT System's Operating Budget Rules.

The below subset of these Rules applies to salary changes that may require Budget Office review and subsequent follow-up. For UT Austin, Presidential approval is required for those items that must also be sent to UT System Administration.


  1. Items requiring approval of the U.T. System Administration and subsequent approval by the U.T. System Board of Regents through the Consent Agenda
    1. New appointments of tenured faculty (Regents’ Rule 31007).
    2. Award of tenure to any faculty member (Regents’ Rule 31007).
    3. New appointments as Regental Professor (Regents’ Rule 31001). Titles set forth in Regents’ Rule 20301 including Chancellor Emeritus, President Emeritus and similar honorary designations are conferred by the U.T. System Board of Regents.
    4. Appointments, promotions and salary increases involving the president (Regents’ Rule 20201, 20202, 20203).
    5. New contracts or contract changes involving athletic directors or head coaches whose total annual compensation, or total contractual compensation, equals or exceeds the amounts specified by Regents’ Rule 10501 Section 2.2.12.
    6. Compensation changes for Key Executives as defined by Regents’ Rule 20203.
    7. Compensation for personnel whose total annual compensation for the first time is, or may exceed, $1,000,000 during the year (Highly Compensated Personnel) and who are not subject to B.1.e or B.2.f (Regents’ Rule 20204).

Rule 20203-3 states: Key executive(s) – include the Chancellor, General Counsel to the Board, Chief Audit Executive, Executive Vice Chancellors, presidents of each of the U. T. System academic and health institutions, and Vice Chancellors.

  1. Items requiring approval of U. T. System Administration (no Consent Agenda approval required)
    1. Compensation changes for Highly Compensated Personnel whose change in total annual compensation is five percent or less and whose initial compensation was previously approved by the U. T. System Board of Regents (Regents’ Rule 20204).
    2. Appointments and promotions involving administrative and professional personnel reporting
      directly to the president.

NOTE: for sections 2a – 2c see UT System's Operating Budget Rules

Rule 20204-3 states: Total Annual Compensation – includes an employee’s salary or wages, practice plan supplements, incentive plan payments, and unpaid deferred compensation and excludes employer-provided insurance, expense allowances, employer contributions to Teachers Retirement System of Texas and Optional Retirement Program, and other fringe benefits.

  1. Items requiring approval of the president only (Chancellor for U. T. System Administration)

NOTE: For section 3 see UT System's Operating Budget Rules

  1. Effective date of appointments and compensation increases
    1. Any increase in approved compensation for the current fiscal year without a change in classification or position is not to be effective prior to the first day of the month in which the required final approval of the rate change is obtained.
    2. A compensation increase resulting from an appointment to another classification or to a position involving new and different duties may be made effective to the time of the first performance of duties under the new appointment.
    3. The effective date of an appointment is the date on which the individual is first to perform service for the institution under that appointment.
    4. The original appointment during a fiscal year of a person not in a budget for that year or not under an existing appointment for that year may relate back to the first performance of duties during the fiscal year although such person may have been employed in a previous fiscal year and although increased compensation for the same classification or position is involved.